Getting a document notarised seems straightforward—until it isn’t. Every week, we see clients turned away or delayed due to small but costly errors. Whether you’re signing a power of attorney, verifying a copy of your passport, or preparing documents for use abroad, avoiding a few common pitfalls can save you time, stress, and money.
1. Arriving With a Signed Document (When It Should Be Unsigned)
Why it matters: Many documents must be signed in front of the notary. If you sign it in advance, we may not be able to complete the notarisation.
Tip: Unless you’re specifically told otherwise, wait to sign the document in the notary’s presence.
2. Bringing Expired or Invalid Identification
We can’t notarise anything without proper ID. Acceptable ID typically includes:
- A valid passport
- UK photo driving licence
- Government-issued identity card (for EU nationals)
Avoid: Expired documents, non-photo IDs, or scanned copies.
Tip: Bring two forms of ID, just in case.
3. Confusing a Notary With a Solicitor or Commissioner for Oaths
Not all documents need a notary. But if you’re sending papers abroad—especially for property, company, legal or academic purposes—a notary is typically required.
Tip: Confirm with the receiving authority if notarisation is needed and whether an apostille or translation is also required.
4. Not Checking Name Consistency Across Documents
If your passport says “Jonathan Smith” but your document is under “Jon Smith,” it may be rejected abroad—even if notarised.
Tip: Make sure your name appears exactly the same across all your documents, and matches your ID.
5. Forgetting Supporting Documents
Clients often bring the main document but forget supporting paperwork—like utility bills, proof of address, or original certificates.
Tip: Check carefully in advance. If in doubt, send us a scan first—we’ll confirm what you need to bring.
6. Leaving Things to the Last Minute
Embassies, courier services, and the Foreign Office often work on fixed timelines. Notaries also need time to prepare certificates, verify facts, and issue apostilles.
Tip: Aim to get documents notarised at least one week in advance, especially for urgent matters.
7. Assuming the Notary Can Draft or Correct Legal Documents
We notarise what you provide. We don’t act as your legal advisor unless formally instructed. If your document is incorrect or unclear, we may not be able to notarise it.
Tip: Review your document (or seek legal advice) before your appointment.
Final Thoughts
A notary’s role is to authenticate documents—not to fix or interpret them. By preparing correctly, you’ll make your appointment smooth, fast, and legally watertight.
At LM Notary Public, we’re always happy to check your document and guide you before your visit. To avoid delays or surprises, contact us in advance—or book online and upload your document securely ahead of time.
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