Notarial Certification

When your documents are to be used overseas it often requires that it be certified by a Notary Public . Notarisation is the process of authenticating a document by a Notary Public. A Notary Public essentially makes a document work abroad. However, every country has its own requirements as to how legal documents are prepared, executed and certified. However, your Notary Public can advise you the various formalities to be followed and the formalities to be observed  under English Law, whilst executing a document

The most common tasks of a Notary Public include:

  • Authenticating copy passports
  • Authenticating Degree certificate, transcript and other academic certificates
  • Notarisation of Power of Attorney for use abroad
  • Spanish Power of Attorney
  • Notarisation of statutory declaration or  an oath or an affidavit
  • Notarisation of Declaration of your single status in order to marry abroad
  • Notarisation of Declaration or Affidavit for applying for lost passports Indian OCI Cards
  • Notary Services on Proof of Life Certificate
  • Authenticating Translation of documents
  • Authenticating Patents, Trade Marks or Domain Names
  • Indemnity Bonds and Guarantee Agreements (mostly for US)
  • Authentication of DBS certificate
  • Notary Services is assisting with with purchase or sale of land and property abroad
  • Authenticating foreign wills and providing documents to deal with the administration of the estates of people who are abroad, or owning property abroad
  • Notary Services on personal documents and information for immigration or emigration purposes, or to apply to marry or to work abroad, such as education or professional qualifications or declarations of freedom to marry
  • Notary Services on authenticating company and business documents and transactions or providing certificates as to the status of a company or the identity of its directors
  • Authenticating or notarisation of signatures on legal documents.

The most common services provided by a Notary or a Notary Public to corporate clients are notarisation of following documents:

  • Certificate of Incorporation.
  • Certificate of Incorporation on Change of Name.
  • Certificate of Good Standing.
  • Current Appointments Report.
  • Annual Returns.
  • Memorandum and Articles of Association.
  • Certificate of Incorporation .
  • Copy of Minutes
  • List of people in Significant control
  • BEN 2 for Irish Companies

Depending on the nature of services offered by a Notary public or a Notary, there are two types of Notarial acts, public form and private form. A Notary or a Notary Public will issue a Direct Notarial Certificate as appropriate.

What is Legalisation by Apostille?
Once a document has been signed by a notary public it should be sent for the Apostille. An apostille certificate authenticates the document for use outside the UK by countries that are members of the Hague Convention (The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents). The apostille confirms that the notary public is registered and their signature matches the government’s records
The apostille is widely recognised and is being requested more frequently by overseas organisations and government offices.
Follow the link for more information : https://www.gov.uk/get-document-legalised

If you require a  certificate from the Foreign Office called an Apostille and their fees is £30.00 per document, plus £5.50 courier charges. I will charge you an additional fee for dealing with this aspect.

If you require an Apostille (legalisation ) on an urgent basis, the Foreign Office located in central London provides Premium Service for Notary Public with same day service available. They charge you a cost of £75 per document plus our administration charges for same day services. I (Notary Public) will charge you an additional fee for arranging premium same day Apostille services.

When is Consular Legalisation Required?
If the document is going to a country which is not a signatory to the Hague Convention, then the document is signed and sealed by a notary public, gets an Apostille and then taken to the consulate of the country in which the document is to be used.
The country’s consulate’s legalisation section will usually have a database of Foreign & Commonwealth Office Legalisation Office signatories. As soon as they have cross checked the signature of the Foreign Office staff member on the Apostille, they will duly sign ,stamp and seal confirming that the document has been duly legalised and will be ready for use abroad.

What do we do?
If your documents need to be apostilled our notary will be able to liaise with the Foreign Office on your behalf.
We can handle all these steps for you or, if you have the time, we will advise you on how to do it yourself.